Cross-cutting practices
Corporate secretarial services in Luxembourg
Corporate secretarial work means maintaining, throughout the year, the corporate life of a Luxembourg company: convening and holding general meetings, updating statutory registers, monitoring the RBE and beneficial owners, and drafting agreements and minutes. The firm provides this recurring support within a controlled framework.
A company's life does not stop at its incorporation: each year, obligations recur (approval of accounts, updating of registers, RBE filings) and the slightest oversight exposes the company and its directors. Rigorous corporate secretarial work avoids these blind spots.
Cerno Law Firm takes on this recurring support for companies, holding companies and groups: we maintain the registers, organise the meetings and document governance, with a logic of continuous compliance.
The need
You must keep general meetings, statutory registers and beneficial owner filings up to date each year.
In-house, these recurring tasks are often postponed, poorly documented or forgotten.
The risk
Non-compliant registers, an outdated RBE, irregular meetings, decisions open to challenge for lack of minutes.
Poorly maintained governance weakens the company during an audit, a sale or a dispute between shareholders.
How the firm acts
Cerno Law Firm, a law firm admitted to the Luxembourg Bar, organises general meetings, updates statutory registers, monitors the RBE and drafts agreements and minutes under a recurring annual fixed fee.
Our digital tools serve only to simplify the gathering of information, the qualification of the matter and the tracking of deadlines; they never replace the lawyer's advice, who validates and secures every act of governance.
Practice areas
When to call on the firm
- Organise the annual general meeting approving the accounts.
- Update statutory registers after a capital transaction.
- Update the RBE filing of beneficial owners.
- Document a management decision with enforceable minutes.
Method
Our engagement process
- 1
Information intake
You describe your need via a structured form or an initial call. Our digital tools serve only to organise this information and save time.
- 2
Lawyer qualification
Maître Maglo reviews your situation, identifies the legal issues and confirms the feasibility and exact scope of the engagement.
- 3
Transparent quote
You receive a clear fee proposal, a fixed fee or a range, before any engagement. Nothing is billed without your approval.
- 4
Legal work
The firm drafts, negotiates or litigates as required. Every deliverable is designed and approved by a lawyer admitted to the Luxembourg Bar.
- 5
Tracking and delivery
You follow your matter transparently and receive your finalised documents with the explanations you need.
Documents required
- • The company's existing articles and registers
- • Annual accounts and management report where applicable
- • Details of shareholders and directors
- • Information on beneficial owners
Deliverables
- • Meetings held and minutes
- • Up-to-date statutory registers and RBE
- • Agreements and governance tracking
Indicative timing
The work is organised over the year according to the statutory calendar; each deadline (meeting, filing, RBE update) is anticipated by the firm.
Fees stated upfront
Corporate secretarial work is provided under a recurring annual fixed fee, from EUR 1,500, calibrated to the number of companies and the volume of deeds. An initial diagnostic is offered from EUR 175 excl. VAT.
FAQ
Frequently asked questions
What is a company's corporate secretarial work?
It is the recurring support of corporate life: general meetings, statutory registers, RBE, agreements and minutes. In Luxembourg, the firm provides it within a compliant framework and under an annual fixed fee.
Does corporate secretarial work replace the lawyer?
No. It is precisely a lawyer who maintains and validates governance. The firm's digital tools help gather information, but the advice and securing of deeds remain those of the lawyer.
Must the RBE be updated every year?
The register of beneficial owners must reflect reality at all times and be updated at every change. The firm monitors these developments as part of its recurring support.
Does the fixed fee apply to several companies?
Yes, the annual fixed fee is calibrated to the number of companies and the volume of deeds; it is stated before any engagement.
Let’s talk about your matter
Describe your situation: you receive an initial analysis and a transparent quote, with no obligation. One dedicated lawyer, from start to finish.